Pay for all labor
Your time gets a replacement wage. Employee wages include payroll burden. Profit begins only after the work is paid for.
100% free crew pricing calculator
Know if your price can support a crew.
Enter one typical job. See what changes when paid employees replace your labor—before the hire exposes an unprofitable price.
100% free to use.
No trial. No signup or personal information required. No credit card.
Your numbers stay in your browser.
Most pricing calculators ask how much profit you want.
CrewMath first checks whether your “profit” is actually unpaid owner labor.How the result works
Start with one job. Add the business only when you need it.
One-job mode prices the selected team and direct job costs. Full crew plan adds volume and monthly overhead for a complete operating target.
Allocate the real business
Each job carries part of your annual overhead plus materials, equipment, acquisition, payment fees, and callbacks.
Solve for margin
The calculator works backward from the margin you want. It does not confuse a markup on cost with profit margin on revenue.
Formula
Target price = selected job costs ÷ (1 − fees − reserve − target margin)
Worked example
Why a $425 owner-run job may need to become a $592 crew-run job.
Using the calculator's example—a two-person crew at $22/hour, three job hours, 28% payroll burden, $135 in other direct costs, $3,600 monthly overhead, and a 20% target margin—the modeled crew-ready price is about $592. At $425, more volume alone does not solve the problem because the job does not contribute enough toward overhead and target profit.
Then reality-check the market.
If customers will not pay the required price, improve production, raise average ticket, lower acquisition cost, or change the offer. Do not make the spreadsheet work by deleting a cost that still exists.
Quick answers
Before you make the hire
Should I count my labor if I do not pay myself hourly?
Yes. Use the wage required to hire a competent replacement. Otherwise unpaid or underpaid owner labor gets mislabeled as business profit.
What belongs in payroll burden?
Employer payroll taxes, workers' compensation, paid time off, benefits, uniforms, training, and other employment costs above the hourly wage. Use your records when you have them.
Which calculation should I choose?
Choose Price one job for a fast estimate of labor and direct costs. Choose Plan weekly & annual targets when you also want monthly overhead, required job volume, and revenue targets included.
Why does job volume affect the required price?
More completed jobs spread fixed annual overhead across more work. Your direct job costs stay the same, but the overhead carried by each job changes.
Does this include sales tax or income tax?
No. Enter customer prices before sales tax. Income tax depends on your entity and location and is not treated as a job cost here. This is a planning tool, not tax advice.
Is my business data uploaded?
No. Calculations and saved settings remain in your browser. A share link contains the numeric scenario so someone else can reproduce it; Cloudflare Web Analytics does not log query strings.